Management of Inventory is one of the complex areas in a big hospital like Muhimbili. Therefore the IT systems tracks level of our stock in a store, make available list of drugs to Doctors for prescriptions, control of what comes in & out and facilitates staff to make order of required stationeries and other equipment for use on line.

Other notable impact of integrating IT is better management of drugs’ inventory, real-time notification of new pharmacy orders, real-time viewing of drugs’ inventory at any pharmacy sub store, dispensing location, wards, in the clinics, ability to set re-order levels and automatic generation of notification whenever the reorder level is reached and drugs availability easy accessed by Clinicians. In regarding dispensing of medicines better controlled, no one receive medicines without going through proper channels, and daily reconciliation of inventory against medicines issued carried out.

With about 2600 employees, the systems helps Human Resources Directorate access to a list of MNH Staff by profession, level of education, retirement and confirmation dates, specialists available in various clinical specialization.

This system has created a seamless flow of information making it easy to produce reports for better management and planning especially in patients care and treatment. It has allowed MNH to create the information society whereby more than 1000 staff have been trained including nurses, doctors and other key staffs on how to use the IT system. In addition, other clinical areas like Theatres, Mortuary, Radiology, and Nursing and inpatients management are all connected and major of its functions are carried out and recorded in the system.

The improved availability and exchange of information process has helped ordering of various services from departments to be carried out online through the computer system. This also includes diagnosis requests (Laboratory) and medicines. Turnaround time for ordering various services from central stores and diagnostic laboratory is reduced and efficiency increased.

Security is paramount to any system and Jeeva is no exceptional. Jeeva system has a special module that controls access to the whole system. Who is to access what, who can change what, etc are all controlled tightly under watchful of Director of Information Technology and Head of IT.